Supplier Management Made Simple
In every business whether it’s a restaurant, retail store, franchise, or a small service firm suppliers play a crucial role. But managing multiple vendors can get messy fast if you’re using spreadsheets or outdated software.
QuickQore simplifies the entire supplier management process by allowing you to:
- Add suppliers in just a few clicks
- Track expenses and invoices per vendor
- Manage payments and outstanding balances
- Deactivate suppliers you no longer work with without losing your data
This gives you clean, organized records that make bookkeeping and expense tracking more accurate, transparent, and audit-ready.
How to Add a Supplier in QuickQore
- Log in to your QuickQore account. Access your dashboard from anywhere using your secure cloud login.
- Go to the “Suppliers” section. This can be found in the left-hand menu under “Expenses” or “Vendors” (depending on your dashboard layout).
- Click “Add Supplier.” A form will open where you can enter supplier details.
- Enter supplier information:
- Supplier Name (required)
- Business Address
- Contact Number & Email
- Tax ID / EIN (optional but recommended)
- Payment Terms (Net 30, Net 45, etc.)
- Notes or reference codes
- Save the supplier. Once saved, this supplier will be visible in your list, ready to be used for invoices, bills, or expense entries.
How to Manage and Edit Suppliers
Once your suppliers are in QuickQore, you can:
- Edit details if contact or payment information changes
- View expense history tied to that supplier
- See outstanding balances or pending invoices
- Filter suppliers by branch or franchise (if you’re managing multiple locations)
- Export supplier reports for audits, financial reviews, or internal reporting
This eliminates the guesswork and gives you a clear picture of who you owe, when payments are due, and where your business expenses are going.
How to Make a Supplier Inactive (Without Deleting)
Sometimes you may stop working with a supplier — maybe they’ve been replaced, or your business has shifted. In traditional bookkeeping systems, removing that vendor often means losing historical data. QuickQore solves this elegantly.
Here’s how to make a supplier inactive:
- Go to the “Suppliers” section in your dashboard.
- Find the supplier you want to deactivate.
- Click “Edit” or “Manage.”
- Toggle or select the “Inactive” option.
- Confirm the action.
The supplier will be marked inactive, which means:
- They won’t show up in your active supplier lists.
- You can’t assign new invoices or bills to them.
- All past invoices, payments, and expense records remain safe and accessible.
This ensures data integrity your reports and history stay intact while your active supplier list remains clean and up to date.
Here is the youtube support video explained step by step: https://youtu.be/qiFNbDIw_Es?si=Le7WqMRxXILPhKBb
Why This Matters for Multi-Branch & Franchise Businesses
For franchises and multi-location businesses, supplier management can get complicated fast. Different branches may work with different vendors, and some may become inactive over time. QuickQore gives you centralized control:
- Branch-specific supplier lists
- Clear visibility of active vs. inactive vendors
- Historical data preservation for accounting and compliance
- Cleaner reporting and faster reconciliation
This level of control is crucial for scaling without cluttering your books.
Best Practices When Managing Suppliers in QuickQore
- Keep supplier data complete and up to date. Accurate contact and tax info reduces payment errors and delays.
- Mark inactive suppliers promptly. This avoids confusion during invoice creation.
- Review your supplier list quarterly. Remove duplicates, update information, and keep records clean.
- Leverage reports. Use QuickQore’s reporting tools to analyze supplier spending trends, payment delays, and cash flow impact.
Efficient supplier management isn’t just about organization it directly impacts cash flow, expense control, and financial clarity. With QuickQore, adding and managing suppliers is effortless, and making them inactive is even easier.
No more deleting old records or getting lost in spreadsheets. Just clean, secure, structured bookkeeping.
Start your free trial today and see how QuickQore makes vendor management simpler for small businesses and franchises across the U.S.
3070 Bristol Pike, Suite 2/231, Bensalem, PA 19020
215-967-5158
contact@quickqore.com
